As part of its activities, HOYA Vision Care Company (HVCJ) jointly uses personal information with Nihon Ultmarc Inc. and other authorised member companies in accordance with Article 27, Paragraph 5, Item 3 of the Act on the Protection of Personal Information (APPI).
1. Scope of Joint Use
The following personal information of healthcare professionals (including physicians, dentists, and pharmacists) may be jointly used:
- Full name
- Gender
- Facility name, address, and telephone number
- Medical specialty
- Department or division affiliation
- Job title and academic position
- Graduation year and university
- Date of birth and prefecture of origin
- Professional registration year
- Practice classification (e.g. clinic/hospital) and establishment year
- Membership in professional societies or associations
- Facility type
2. Purpose of Joint Use
Personal information is jointly used for the following purposes:
- Identifying and contacting eye care professionals to provide product information relating to HOYA’s MiYOSMART lenses
- Ensuring the safe and appropriate use of MiYOSMART lenses, including sharing safety updates or regulatory communications
- Maintaining up-to-date contact details of relevant healthcare professionals for legitimate and proportionate commercial communication
- Internal business operations necessary to support the above, including use by HOYA Group companies, authorised IT service providers, and, where required, regulatory authorities
HOYA does not use the personal information for unrelated commercial purposes and does not disclose it to third parties beyond those necessary for the purposes described above.
3. Joint Users
The jointly used personal data may be accessed and used by the following parties:
- HOYA Vision Care Company (Japan)
- HOYA Surgical Optics Japan, for activities relevant to its business and within the joint use framework
- Other HOYA Group companies, to the extent necessary to support MiYOSMART-related activities
- Nihon Ultmarc Inc., as the data platform provider
- Authorised IT service providers engaged by HOYA for system support and secure data handling
- Regulatory authorities, where disclosure is required by applicable law
4. Entity Responsible for Management
The entity responsible for managing the jointly used personal information is:
Nihon Ultmarc Inc.
5th Floor, Nihonbashi Hakozaki Building
24-1 Nihonbashi Hakozaki-cho, Chuo-ku, Tokyo 103-0015, Japan
Representative Director: Mr. Tomohiko Umeda
5. Additional Information
HOYA Vision Care Japan jointly uses the data in accordance with the purposes described above. HOYA does not manage or operate the database and relies on Nihon Ultmarc Inc. for all aspects of data stewardship under the joint use arrangement.
Further details regarding the joint use framework and participating member companies are available on the Nihon Ultmarc website:
https://www.ultmarc.co.jp/privacy/shared_use/index.html